Manitoba School Boards Association

Application for Outside Users

The Province of Manitoba provides guidelines for construction projects for all provincial government departments and agencies that requires most projects to be covered under Owner Controlled Insurance as opposed to Contractor Controlled Insurance. Funding for the majority of education construction projects is derived from the Government of Manitoba via the Public Schools Finance Board (PSFB). MSIP policy wordings are available upon request.

Ability to benefit from avoiding in person office visits and avoid waiting in line by offering the convenience of doing Autopac from work, home or mobile phone/tablet. MSIP policy wordings are available upon request

• Transact Fleet Autopac via email or text. One simple authorization form. No line ups. No visit to an Autopac office*
• Transact Personal Autopac via email or text. One simple authorization form. No line ups. No visit to an Autopac office*
• Dedicated service from broker with 22 years Autopac experience.
• Renewal Monitoring
• Driver Abstract / Driver in Force 0 Point of Contact
• SRE Capabilities
• Monthly billing for Fleet clients

Call Kurt Gutoski, CAIB
Mobile 204-795-6991
Office 204-988-4808
[email protected]

The Staff Occupational Accident Plan provides accident insurance for designated staff, teachers, and trustees under the age of 85, of participating Manitoba School Divisions, while performing the duties of their job regardless of if they are at their regular work location or when travelling.

Medical reimbursement related to an accident only (no coverage for illness) is included up to $10,000, while performing the duties of their job regardless of if they are at their regular work location or when travelling.

This insurance coverage relates to accidents only and provides no benefit for illness or trip cancellation. The hospital benefit is capped at $5,000 as the result of accident only (hence the low premium) and should not be considered a substitute for travel health/cancellation insurance. If travelling for work, please see Staff/School Trustees/Volunteer Business Travel Health section of this portal. 

Coverage for Staff Occupational Accident is underwritten by Industrial Alliance. 

Enrolment and payment continue to be coordinated by HUB International. MSIP policy wordings are available upon request through [email protected]

Coverage and questions can be directed to:

Email: [email protected]
Visit the links below to print a claim form or call toll free 1-800-266-5667 or email [email protected] to report a claim.

English Claim Form
French Claim Form

For claims involving Weekly Indemnity (if eligible) or a accidental death, please email [email protected] for assistance.

Resources:
Staff Occupational Accident – Summary (English)
Staff Occupational Accident – Summary (French)
Staff Occupational Accident – Frequently Asked Questions (English)

All Canadian employers are required to ensure their employees are safe, including while travelling for business.

We do not know what Travel Health coverage, if any, an employee has personally.  We also don’t know if an employee’s personal Travel Health plan has a medical stability requirement. 

To protect against financial liability in the event of no coverage or medical stability issues, MSBA has arranged Out-of-Province/Canada Business Travel Health for eligible volunteers, school trustees and staff.  Underwritten by SSQ Insurance, it provides emergency medical benefits for employees travelling on school business; for example, to attend conferences, international student recruiting, meetings, and/or school sanctioned trips. MSIP policy wordings are available upon request.

Additionally, to ensure adequate coverage is in place, all eligible staff/volunteers travelling as approved chaperones on school-sanctioned trips are also covered under this policy. Enrolment and payment will be coordinated by HUB International.

Features:

• Emergency medical coverage out-of-province/Canada for business travel only
• Employees and School Trip Chaperone Volunteers only (dependents are not included)
• Coverage for individuals under age 75
• No medical stability requirement
• Travel cards with carrier contact information will be made available to each School Division  for distribution
• $1,000,000 maximum with $100,000 for medical evacuation per trip
• Per trip limitation is a maximum of 90 consecutive days per person

All School Divisions must participate. With the objective of ensuring that all Staff/Trustees/Volunteers have adequate coverage while travelling, the MSI Committee has mandated that all MSBA School Divisions will have the same Out-of-Province/Out-of-Country coverage. 

Each School Division is required to track the travel days of all staff, trustees or approved chaperones. There are no exceptions and is a requirement by the insurance carrier. The travel can be tracked in one of the following ways:

(1) Online Tracking -   tracking on a per trip basis for up to 10 staff/volunteers at once using the following link: https://www.surveymonkey.com/r/MSBABusinessTravel
Note: Should you have more than 10 staff/volunteers, you will need to complete two or more surveys.

(2) Excel Tracking Template – listed below under “Resources” 
Note: Spreadsheet is to be maintained and will be required to be submitted on request to HUB International

Coverage and questions can be directed to:
Email: [email protected]
Resources:

Business Travel Trip Duration Tracking Template 2023/2024 – English 
MSBA Staff and Volunteer Travel Health Letter - English
MSBA Staff and Volunteer Travel Health Letter – French
Staff/Trustee/Volunteer Travel Health Coverage Summary – English
Staff/Trustee/Volunteer Travel Health Coverage Summary – French
Staff/Trustee/Volunteer Travel Health Travel Card – English
Staff/Trustee/Volunteer Travel Health Travel Card – French

Business Travel Trip Duration Tracking Template

MSBA Staff & Student Travel Insurance - Webinar Recording

While Trip Cancellation/Interruption is not mandatory it is recommended as in the event of a Cancellation, Trip Interruption/Delay or loss of baggage, you will be covered for costs incurred.*

*Subject to policy limits, please refer to the policy for details. 

The following School Divisions have elected to join the Universal Student Travel Health plan until August 31, 2024: 

Beautiful Plains School Division
Evergreen School Division
Flin Flon School Division
Fort La Bosse School Division
Division Scolaire Franco-Manitobaine
Frontier School Division
Interlake School Division
Lord Selkirk School Division
Louis Riel School Division
School District of Mystery Lake
Park West School Division 
Pembina Trails School Division
Pine Creek School Division 
Rolling River School Division
St. James-Assiniboia School Division
Seine River School Division 
Seven Oaks School Division
Southwest Horizon School Division
Sunrise School Division
Turtle Mountain School Division
Turtle River School Division
Winnipeg School Division

If you are in one of the above listed School Divisions, Staff/School Trustee Volunteer Trip Cancellation/Interruption Insurance has been secured for the entire school year through the Universal Student Travel Health plan:

If your School Division not listed above, Staff/School Trustee Volunteer Trip Interruption/Cancellation Insurance will be need to be purchased on a per trip basis. Please select the correct link for your School Division:

Purchase Staff/School Trustee Volunteer Trip Interruption/Cancellation Insurance

Volunteer AD&D/Accident Insurance

All Volunteers who are under age 80 of schools or School Divisions.

 Volunteers who are employed as teachers of schools or School Divisions are excluded under this policy. If coverage was elected by the School Division, teachers would be covered under the Staff Occupational Accident.

In the event of an accident that causes unexpected bodily harm, there is a loss schedule which includes, but not limited to, the following:

This insurance is second payer meaning expenses are to first be submitted to other insurance plans the volunteer may have.

To start the claim process, please use policy number GIS10027 to complete a Notice of Claim form and send it to Wawanesa Life at [email protected].

English Claim Form

Each school division maintains Universal Student Accident Insurance coverage, underwritten by Industrial Alliance, for all students attending a school within the division. The program provides basic accident and medical coverage while students attend school or participate in school-organized activities. It also extends to provide coverage to high school students enrolled in an approved course or class outside of school that qualifies for credit in Physical Education. This coverage does not extend to any other activities at times outside of school; i.e. not 24 hour coverage.

This program provides coverage for all full-time students registered in the participating School Divisions, while:

1. In school buildings or on premises by reason of attending classes on any regular school day;

2. In attendance at or participating in any school activity approved and supervised by a proper school authority;

3. Traveling directly to or from any regularly scheduled and approved school activity under the direction or supervision of a proper school authority;

4. Traveling directly to or from their residence and school for the purpose of attending classes or participating in any school sponsored activity;

5. Participating in physical activities taking place as part of the grades 9 to 12 Physical Education Curriculum as approved by proper school authority;

6. Engaged in the performance of the duties assigned to the Insured Person while he/she is participating in a school approved work experience program.

Aggregate Limit of Indemnity: $1,000,000 any one accident.

Note: Coverage is provided subject to the Terms and Conditions of master Policy number 100005613 on file with The Manitoba School Boards Association.

Under the Universal Student Accident Insurance, full-time equivalent students have coverage in the event of an accident. Please note, students must have Manitoba Health or provincial healthcare replacement coverage to be eligible under this plan. There is accident coverage under the scenarios in points 3 and 4 listed above in regards to travelling to and from an approved school activity.

The Universal Student Accident Insurance Program complements but does not replace the Voluntary Student Accident Insurance coverage purchased by parents/guardians.

It is recommended that all parents/guardians consider purchasing Voluntary Student Accident Insurance, which provides 24-hour coverage for all accidents at home, school, sports, organized activities or play for the entire year.

Enrolment and payment continues to be coordinated by HUB International. MSIP policy wordings are available upon request.

Coverage and questions can be directed to (note policy 100005613):
Email: [email protected]
Phone: 1-800-266-5667

Provincial Health Coverage

Industrial Alliance Insurance and Financial Service Inc. must be notified within 90 days of the date of the injury, regardless of whether expenses have been incurred. It is the entire responsibility of the parent or guardian to forward claim forms as indicated. If there is more than one insurance carrier (e.g. Parent’s Group Benefits Plan, Voluntary Student Accident Coverage, etc.), benefits are coordinated. Expenses are to be submitted to the other insurance carrier first; once the Explanation of Benefits is received, please forward it to this plan with copies of the expenses.

Visit the links below to print a claim form or call toll free 1-800-266-5667 or email [email protected] to report a claim.

English Claim Form | French Claim Form

Submit the completed claim form by mail or email (Be sure to note/mention the policy number 100005613):

INDUSTRIAL ALLIANCE INSURANCE AND FINANCIAL SERVICES INC.

Claims Department
400 – 988 Broadway W, PO Box 5900 
Vancouver, BC, V6B 5H6 
[email protected]

Remote Learning and Student Accident Insurance

For students who are engaged in remote learning, the Universal Student Accident Insurance will remain in-force for periods where the student is on a live call with a teacher or school staff member. Coverage does not extend when watching pre-recorded content or engaging in independent study. Please see the Remote Learning FAQ below for further information in regard to Universal Student Accident Coverage in regards to remote learning

Remote Learning FAQ (English)
Remote Learning FAQ (French)
Student Accident Insurance – Parent Letter (English)
Student Accident Insurance – Parent Letter (French)

Resources:
Coverage Highlight Document – English
Coverage Highlight Document – French
Detailed Coverage Summary – English
Detailed Coverage Summary – French

The Voluntary Student Accident Insurance underwritten by Old Republic Insurance Company of Canada provides enhanced coverage for accidents and offer benefits beyond what the student would have through either the Universal Student Accident Insurance held by the School Division or through a parent’s benefits plan through their employer. Coverage under the Voluntary Student Accident Plan includes disability, fractures, dislocations, accidental dental, ambulance, hospital and many other benefits.

To be eligible for this coverage, the student must be:

a) More than 6 months old; and

b) Less than 27 years of age; and

c) Live in Canada, except the province of Quebec

Note:

• If the student is 14 years old or more at any time during the Coverage Period, they must be a full-time student in the 12 months prior to a claim.  
  Full-time student is defined as being enrolled in a minimum of 3 courses at the same time during any 4-month period during the Coverage Period.
• Teachers and Non-Teaching Personnel are not eligible for coverage
• Children enrolled in different schools or school boards may be insured under one policy as a family
• For ages 21 or over, travel benefits are not available and some benefits are limited.

Please refer to the brochure provided from your child’s school in September or visit www.manitobastudentinsurance.ca for plan details and how to enroll your child(ren) in the Voluntary Student Accident Program. If you have any questions, please contact Old Republic Insurance Company of Canada at 1-800-463-5437.

For policies purchased effective August 1, 2019 or later additional details are included in the following policy documents:

English Policy Documents | French Policy Documents

For policies purchased prior to September 1, 2019 please contact Old Republic Insurance Company of Canada at 1-800-463-5437 to confirm coverage provisions.

Provincial Health Coverage 

*Valid Health Card from a Canadian Province or Territory

Voluntary Student Accident Insurance - How to Claim
Old Republic Insurance Company of Canada must be notified within 60 days of any accident. Claim forms, along with the initial dental report or physician’s statement, must be submitted within 90 days of the date of the accident or date of death. It is the entire responsibility of the parent or guardian to forward claim forms as indicated.

Visit the following site to print a claim form or call toll free 1-800-463-5437 to report a claim.

English Claim Form | French Claim Form

Submit the completed claim form by mail 
Old Republic Insurance Company of Canada
Box 557, 100 King Street West
Hamilton, Ontario 
L8N 3K9

Resources:
Student Accident Parent Cover Letter – English
Student Accident Parent Cover Letter - French
Voluntary Student Accident Brochure – English
Voluntary Student Accident Brochure – French

MSBA Student Travel Health is mandatory for all out-of-province and out-of-country school trips. 

The following School Divisions have elected to join the Universal Student Travel Health plan until August 31, 2024: 

Beautiful Plains School Division
Evergreen School Division
Flin Flon School Division
Fort La Bosse School Division
Division Scolaire Franco-Manitobaine
Frontier School Division
Interlake School Division
Lord Selkirk School Division
Louis Riel School Division
School District of Mystery Lake
Park West School Division 
Pembina Trails School Division
Pine Creek School Division 
Rolling River School Division
St. James-Assiniboia School Division
Seine River School Division 
Seven Oaks School Division
Southwest Horizon School Division
Sunrise School Division
Turtle Mountain School Division
Turtle River School Division
Winnipeg School Division

If you are in one of the above listed School Divisions, Student Travel Health with Trip Cancellation/Interruption has been secured for the entire school year through the Universal Student Travel Health plan:

Purchase Student Travel Insurance

Cost per student will be dependent on destination, number of days, age and trip cost. Use your dedicated School Division weblink to obtain a quote based on the number of students. Below are some common examples when purchased as a SINGLE student:

*International Travel is anything outside of Canada & the United States; example used Finland as a destination.
**If purchasing for multiple students at a time, the cost is $3.87 per student with an overall minimum premium total of $15.00
***If purchasing for multiple students at a time, the cost is $9.03 per student with an overall minimum premium total of $15.00   

Notes:  
1. The above rate examples include applicable taxes
2. The rate examples are for travellers 20 years of age & under
3. The rate examples are based on Feb 2024 rates; if there is a difference between the above rate examples & the quote provided through the purchase link, the online quote will apply

You can purchase insurance for up to 30 students at a time through your dedicated School Division Link (see Purchase Student Travel Insurance link). When determining total insurance costs, be sure to enter the required data for each traveller and click “Get Quote”. Depending on the number of travellers, the process will be completed within minutes. 

If you are purchasing multiple policies at time, provide your information as the Primary Contact under Contact Details. A credit card will be required to complete payment and secure insurance. No other form of payment will be accepted.

If you are purchasing Trip Cancellation/Interruption insurance for Staff/Volunteers chaperoning a Student Trip, it is recommended that Trip Cancellation/Interruption coverage for Staff/Volunteers is purchased separately so they can elect Trip Cancellation/Interruption only.

IMPORTANT: Be sure to check the Government of Canada’s Travel Advisory site, including for COVID-19 restrictions when booking trip, prior to purchasing insurance, and prior to departure.

Student Travel Health Insurance - How to Claim
In the event of hospitalization or medical emergency, call TuGo immediately at the numbers listed on the Student Travel Wallet Card.

Visit the following site to print a claim form: https://www.tugo.com/en/claims/

Provincial Health Coverage

*Valid Health Card from a Canadian Province or Territory for full duration of trip

The Manitoba School Boards Association has arranged for the availability of Guard.me Global, a comprehensive health insurance plan for Canadian Students who are enrolled and actively attending school outside of Canada. The plan offers comprehensive medical coverage and includes inpatient/outpatient, emergency, prescription drug, and repatriation, along with other essential non-medical benefits. The plan also includes $1 million Third Party Liability and Keep Me Safe (student assistance plan).

Enrolment Options:

Batch Enrolment

- Students enrolled as a group and premiums paid by School Division

- Batch Enrolment Spreadsheet and Payment Instructions

Student Individual Enrolment

- Students enroll individually and pay directly to Guard.me

- www.guard.me/msba

Coverage and questions can be directed to:
Email: [email protected]
Phone: 1-877-873-8447
Resources:

International Student & Canadian Students Studying Abroad Webinar Slides – Dec 2019

Guard.me Global - Plan Summary - English

Guard.me Global - Plan Summary – French (Coming Soon)

Keep Me Safe - Student Assistance Program - English

Keep Me Safe - Student Assistance Program – French (Coming Soon)

How to Submit a Claim:

- Online

- Report a claim - (905) 752-6200 or Toll Free: 1-877-873-8447 and select Option 2 or [email protected]

- Emergency contact - 1-888-756-8428 (Toll-Free North America) or 1-905-731-8291 (Collect)

The Manitoba School Boards Association has arranged for the availability of Guard.me @ School, a comprehensive health insurance plan for International Students who are enrolled and actively attending school in a Manitoba School Division. The plan offers comprehensive medical coverage and includes inpatient/outpatient, emergency, prescription drug and repatriation, along with other essential non-medical benefits. The plan also includes coverage for Third Party Liability, Alcohol/Drug Waiver and Keep Me Safe (student assistance plan).

Enrolment Options:

Batch Enrolment

- Students enrolled as a group and premiums paid by School Division

- Batch Enrolment Spreadsheet and Payment Instructions

Student Individual Enrolment

- Students enroll individually and pay directly to Guard.me

- www.guard.me/msba

Coverage and questions can be directed to:
Email: [email protected]
Phone: 1-877-873-8447
Resources:

International Student & Canadian Students Studying Abroad Webinar Slides – Dec 2019

Guard.me @ School - Plan Summary - English

Guard.me @ School - Plan Summary – French (Coming Soon)

Keep Me Safe - Student Assistance Program - English

Keep Me Safe - Student Assistance Program – French (Coming Soon)

How to Submit a Claim:

- Online

- Report a claim – 1-905-752-6200 or Toll Free: 1-877-873-8447 and select
Option 2 or [email protected]

 - Emergency contact - 1-888-756-8428 (Toll-Free North America) or 1-905-731-8291 (Collect)